Night Owl 6/Night Owl's Shareware - PDSI-006 - Night Owl Corp (1990).iso/013a/la2ppl.zip/WINIIP.DOC

Text File | 1991-09-12 | 31KB | 1,020 lines

MICROSOFT WINDOWS version 3.0,
ALDUS PAGEMAKER version 3.01,
MICROSOFT EXCEL version 2.1c.



Table of Contents

Microsoft Corporation...................................................2
Supported Fonts.........................................................2
Windows Printer Setup...................................................2
Control Panel...........................................................2
Adding a Printer........................................................3
Deleting a Printer......................................................4
Changing Printer Defaults...............................................4

General Information.....................................................5
Adding Fonts............................................................5
     Cartridge Fonts....................................................5
     Soft  Fonts........................................................6
Using Type Director.....................................................7
Ending a Windows Session................................................8

Common Tasks-Pagemaker..................................................9
Entering Pagemaker......................................................9
Page Formatting.........................................................9
Selecting Fonts.........................................................9
Printing  Legal Size Paper.............................................10
Printing Envelopes.....................................................11
     Setting up your Page..............................................11
     Addressing your Envelope..........................................12
     Moving Text.......................................................12
Printing Special Characters............................................13

Common Tasks-Microsoft Excel...........................................13
Entering Excel.........................................................13
Page Formatting........................................................13
Page Setup.............................................................13
Printer Setup..........................................................14
Selecting Fonts........................................................14
Printing Special Characters............................................15

Common Problems........................................................16
















_______________________________________________________________________Page 1
MICROSOFT CORPORATION

Customer Technical Support...................................[phone]
Hours................................................5:00am-7:00pm  Pacific
Required Identification................................................None
Charge.................................................................None


For  information on Microsoft support and warranty policies, refer
to Microsoft documentation.

Supported Fonts

92286...  A,B,C,D,E,F,G,H,IC,J,K,L,M,N,P, PC,Q,R,T,U,V,Y,Z,Z1a

92290...  S1,S2

C2053A... C01,C02,C03,C04,C05,C06,C07, C08,C09

C2055A... C01

All Hewlett Packard LaserJet Soft Fonts

Type Director 2.0


Unsupported Fonts

92286...  W,W1, & X Cartridge Fonts


Windows Printer Setup

The information in this section describes how use the Windows control
panel to add or delete a printer or to change the printer defaults.


The procedures in this document assume that Windows is already
installed and operating.


Installation of your HP LaserJet IIP plus printer  with
Microsoft Windows v3.0 involves:

Installation of correct printer drivers

Selection of the fonts supported by the printer driver

Control Panel

To open the control panel:

1. Select the MAIN Program Window.

2. Select Control Panel by double clicking on the icon.

With the Control Panel active you can:

1. Install or delete a printer.
_______________________________________________________________________Page 2
2. Change printer defaults.

3. Add fonts to your printer.

4. Adjust general system settings


For more information on Control Panel and settings, consult
your Microsoft Windows User's Guide.


Adding a Printer

1. If you do not currently have a LaserJet IIP printer installed, go to step
   2. If you already have a LaserJet IIP printer installed and you are
   installing a printer driver upgrade, use DOS or the Windows 3.0 File
   Manager to copy the HP LaserJet driver files from the driver disk to your
   \WINDOWS\SYSTEM directory.  (Once the files have been copied, proceed to
   the section on CHANGING PRINTER DEFAULTS in this note).

2. Open the CONTROL PANEL.

3. Double click on PRINTERS.

4. Click on ADD PRINTER.

5. Scroll through the list of printers until HP LaserJet
   IIP is showing in the window.

6. Highlight HP LaserJet IIP by clicking on that option.


You will not see a specific selection for the HP LaserJet IIP plus printer.
Selecting the HP LaserJet IIP printer will provide full support for the
LaserJet IIP plus printer.  (The Printer Setup Menu is the only place that
will actually show that you have the LaserJet IIP selected).


7. Click once on INSTALL.

8. You will be prompted to insert the driver disk in
   the A: drive. Place the Driver Disk in the A: drive and
   click on OK.

9. If you are prompted to insert the disk with the updated
   FINSTALL.DLL file, put your Windows Setup Disk 5 in drive
   A: and click on OK.

10. Your Printer Driver is now installed in Windows.










_______________________________________________________________________Page 3

Deleting a Printer

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight the printer that you wish to delete.

4. Click on CONFIGURE.

5. Click on REMOVE.

6. You will be asked if you want to remove the printer.

7. Click on YES to remove driver.


Changing Printer Defaults

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight the printer that you wish to change.

4. Click on CONFIGURE. At the Configure Menu,
   you can choose which printer port you are using by clicking on
   LPT1, LPT2, FILE, etc. (The LaserJet IIP plus has a parallel
   port only.  Serial configuration is not supported).  You can also
   change your default timeouts at this menu. For more information about
   selecting ports and default timeouts, consult your Microsoft Windows
   User's Guide.

5. Click on SETUP. At the Setup Menu you can choose
   the printer that you want to use, the paper source, size of paper,
   amount of memory, orientation, graphics resolution, gray scale graphics,
   font cartridges, number of copies, and you can also add soft fonts.
   (See Adding Fonts later in this note).

6. Once you have changed all of the options to match
   your printer, click on OK three times.

7. Press [ALT][F4]  or double click on the Control-menu
   box in the upper left corner of the window to close the Control Panel.














_______________________________________________________________________Page 4
GENERAL INFORMATION

The following information is applicable to most of the documents and
software you are likely to use with Windows 3.0 and the LaserJet IIP
plus printers. Read this information carefully.  It will help you to
avoid many of the common problems discussed later in this application note.

Adding Fonts

Cartridge Fonts

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight the HP/PCL LaserJet on ... : Active

4. Click on CONFIGURE.

5. Click on SETUP.

6. Scroll through the list of available font cartridges.
   To select a cartridge, click on the cartridge. You may select  one
   font cartridge for the LaserJet IIP plus printer.

If you have a Hewlett-Packard font cartridge that does not show up in the
list of available fonts, go to the section in this note on INSTALLING .PCM's.

7. Click OK three times.

8. Press [ALT][F4]  or double click on the Control-menu
   box in the upper left corner of the window to close the Control Panel.

Installing .PCM's.

.PCM's are Printer Cartridge Metrics files that contain font
information for font cartridges. These files are used to support cartridges
that are not presently supported by the current driver.

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight the HP/PCL LaserJet.

4. Click on CONFIGURE.

5. Click on SETUP.

6. Click on FONTS.

7. Click on ADD FONTS .

8. Insert the disk that contains your .PCM files (cartridge
   font files) in drive A: and click on OK.

9. Select the fonts you wish to install by clicking on
   each font to highlight it.

_______________________________________________________________________Page 5
10. Click on ADD.

11. You will be asked where you want your fonts copied (default is
    C:\PCLFONTS). Accept the default or type in a different
    directory name and click on OK.

If the directory you selected does not exist, Windows will
ask if you want it to be created. Click on OK.

12. Click on EXIT.

13. The new cartridges will be listed in the CARTRIDGE
    box in the Printer Setup Menu.

14. Scroll through the list of available font cartridges.
    To select a new cartridge, click on the cartridge. You may select
    one font cartridge for the LaserJet IIP plus printer.

15. Click OK three times.

16. Press [ALT][F4]  or double click on the Control-menu box in the upper
    left corner of the window to close the Control Panel.



Soft Fonts

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight the printer that you wish to change.

4. Click on CONFIGURE.

5. Click on SETUP.

6. Click on FONTS.

7. Click on ADD FONTS

8. Insert the disk that contains your soft font files
   in drive A: and click on OK.

9. Select the fonts you wish to install by clicking on
   each font to highlight it.

10. Click on ADD.

11. You will be asked where you want your fonts copied (default is
    C:\PCLFONTS). Accept the default or type in a different
    directory name and click on OK.

If the directory you selected does not exist, Windows will
ask if you want it to be created. Click on OK.

12. A .PFM file will be created and your font will be installed.

13. Click on EXIT.
_______________________________________________________________________Page 6
14. Click on OK three times.

15. Press [ALT][F4] to close the CONTROL PANEL.

For more information about the Printer Font Installer or .PFM's
consult your Microsoft Windows User's Guide.

Type Director 2

Enter Type Director

1. From your DOS Prompt type CD\ and the pathname
of your Type Director directory (default is TD).

2. Type TD and Press [ENTER].

Setup Type Director for the LaserJet IIP and Microsoft Windows 3.0

1. Select SET ENVIRONMENT/DEFAULTS.

2. Highlight PRINTER and press [ENTER].

3. Highlight HP LASERJET IIP and press [ENTER].

4. Check the remaining defaults to insure that your Monitor,
   Printer Port, and AutoFont Directory are correct. For more information
   on Type Director settings, consult your Type Director Users Manual.

5. Move your Highlight Bar to the first empty space under
   AVAILABLE APPLICATIONS and press [ENTER].

6. Highlight Microsoft Windows v3.0 and press
   [ENTER]. Check the Default Symbol Set, Application Directory, and
   Printer Font Directory to insure that they are set correctly.

7. Press [F8] to close the Set Environment/Default menu.

If no typefaces are installed, consult your Type Director
Users Manual on installing typefaces.

Make Fonts

1. Select FONTS and then select MAKE FONTS from your Type Director Main Menu.

2. Highlight ACTIVE APPLICATION and press [ENTER].

3. Highlight MICROSOFT WINDOWS v3.0 and press [ENTER].

4. Move the Highlight Bar under TYPEFACE and press [ENTER].

5. Highlight the typeface that you wish to create for
   Windows and press [ENTER].

6. Move the Highlight Bar under POINT SIZES and
   type in the sizes for your printer fonts.

7. Move the Highlight Bar under DEVICE and select
   printer fonts, screen fonts, or printer and screen fonts.

_______________________________________________________________________Page 7
8. Move the Highlight Bar under Ori and choose
   portrait or landscape orientation. (The LaserJet IIP plus can
   rotate fonts so only one orientation needs to be selected).

9. Move the Highlight Bar under symset and select the
   symbol set you wish to use (Windows is the recommended symbol set
   for Windows Applications).

10. To create more than one font, repeat steps 4-9.

11. Press [F3] to save setup, type in a unique
    setup name, and press [ENTER].

12. Press [F1] to create fonts. Type Director will
    create .PFM files and update the WIN.INI file.

13. Press [F8] to close the Make Fonts Menu.

14. Press [F8] and then select Yes to exit Type Director.

15. Your fonts are now installed in Windows and Type
    Director has updated the WIN.INI file.  You may now select your fonts
    inside your Windows application.




Ending a Windows Session

To end your Windows session:

1. Press [ALT][F4]  or double click on the Control-menu
   box in the upper left corner of the window.

2. Click on OK to end the session and return to DOS.
























_______________________________________________________________________Page 8
COMMON TASKS-PAGEMAKER

This section will assist you with many of the common tasks associated
with PageMaker 3.01.

Aldus Corporation

Customer Support............................................[phone]
Required Identification.....................................Serial Number
Hours.............................................7:00am-5:00pm   Pacific
Charge...........................................................see note


For registered PageMaker owners there are 90 days of free
technical support from Aldus. Contact Aldus for more information on
extended technical support contracts.

Entering PageMaker

1. In Windows, open your Windows Application Window.

2. Double click on the PageMaker Icon.

Page Formatting

Page formatting features in PageMaker are selected from the Page
Setup menu which will appear when you open a new document, or can
be accessed by pulling down the File menu and selecting Page Setup.
To create a new document:

1. Click on FILE.

2. Click on NEW. At this menu you can select Page
   Size, Orientation, and Margins.

Page Size options for the LaserJet IIP plus printer are LETTER,
LEGAL, A4, B5, and Custom.

You can choose the orientation of your page by selecting TALL (Portrait)
or WIDE (Landscape).

Margins can be changed easily by highlighting the margin you want
to change and typing in the new margin

All Page Setup options must match Printer Setup options or
your document will not print properly.


Selecting Fonts

You can change your font before typing the text or highlight a selected
portion of text and then select a font.

1. To highlight text on your page, select the Text Tool from the Tool
   Box. Position the Text Tool in front of the first character of the text
   that you want to change. Click and hold the left mouse button and drag
   the Text Tool to the end of the text.

2. Select TYPE.
_______________________________________________________________________Page 9
3. Select TYPESPECS.

PageMaker will list all of the typefaces available to you, including
internal fonts, cartridges, soft fonts, and Type Director fonts.

4. Select the typeface you want to use and a list of
   point sizes will be shown. If you have selected a bitmapped font,
   like the internal Courier or Line Printer or non-scalable cartridge,
   the listed sizes are the only sizes available.  If you have selected
   a scalable font created in Type Director, like CG Times or Univers,
   the sizes shown represent the sizes you've created in Type Director.  If
   you wish to use a size that is not listed, you need to create the
   specific size you want in Type Director.


PageMaker 3.01 only supports from 4 to 127 points in .5 point increments.

5. Type Style, Position, and Case selections can also
   be made at this menu by clicking on the desired option.

6. Click OK to save changes and return to your document.

Printing Legal Size Paper

Setting up your page

1. Enter PageMaker. At the PageMaker main menu, select
   FILE and then select NEW.

2. Select LEGAL as your Page Size.

3. Select the Orientation that you want to use. TALL
   (portrait) or WIDE (landscape).

4. Margins can be changed easily by highlighting the
   margin you want to change and typing in the new margin.

5. Click on OK.

6. Click on FILE.

7. Click on PRINTER SETUP.

8. Highlight the HP/PCL LaserJet  and click on SETUP.

9. Select LEGAL as your Paper Size.

10. Set your orientation to match the orientation
    you set in the Page Setup menu.

11.If you do not have a legal size paper tray select
   MANUAL FEED as your Paper Source.  If you are using the  MP Tray on
   the LaserJet IIP plus, make sure the MP Size setting on the
   front panel of the printer is set to LEGAL.



All Page Setup options must match Printer Setup options or
your document will not print properly.
_______________________________________________________________________Page 10
12. Click on OK twice to return to your document.

To print:

1. Click on FILE.

2. Click on PRINT.

3. Click on OK.


Printing COM-10 Envelopes

Setting up your page

Enter PageMaker. At the PageMaker main menu, select FILE and
then select NEW.

PageMaker does not have a specific page size for envelopes, so you
will need to select LETTER size paper in the WIDE orientation.
You will also need to select single-sided paper by clicking on DOUBLE-SIDED
and allowing the X's in the boxes to disappear.

Margins will need to be set as follows for the LaserJet IIP plus
printer for Printing envelopes.

1. Set left margin to 1".

2. Set right margin to 1.125".

3. Set top and bottom margins to 2.33".

4. Select OK.

Setting up your Printer

1. Select FILE.

2. Select PRINTER SETUP.

3. Select SETUP.

Your printer should be set up as follows:

PAPER SIZE=COM-10 4 1/8 x 9 1/2

ORIENTATION=Landscape

PAPER SOURCE=Manual or Envelope (see note).

If you are using a LaserJet IIP plus printer and manually
feeding envelopes, select Manual as your Paper Source.  For the LaserJet
IIP plus using an Envelope tray, choose Upper Tray to use the
MP Tray and Lower Tray to use the Envelope tray in the optional lower
cassette.  When printing envelopes on the HP LaserJet IIP plus
printer it is best to use the front output tray.

When these selections are made, select OK twice to return to your page.

_______________________________________________________________________Page 11
Addressing your Envelope

Select the Text Tool from the Tool Box. (The text tool
is the A in the Tool Box). Move the Text Tool to where you want
the return address to begin and click the left mouse button. (Do not
worry about exact placement of the text at this time. This note will
show you how to move blocks of text later).

Type in your return address. Now move the text tool to where you want
the mailing address to begin and click the left mouse button. The
cursor will appear on the left margin. Type in your mailing address.

Moving Text

Select the Arrow Tool from your Tool Box. Position the
arrow on the return address. Click and hold the left mouse button.
Your Arrow Tool will turn into an arrow pointing in four directions.
Move the return address by dragging the mouse. The return address
looks best if it is positioned at least a quarter of an inch in from
the left and a quarter of an inch down from the top of the envelope.


Now position the arrow on the mailing address. Click and hold the
left mouse button. Drag the mailing address to where you want it on
the envelope.

To change addresses on your envelope, select the Text Tool
from the Tool Box. Position the Text Tool in front of
the first line of the address that you want to change. Click and hold
the left mouse button and drag the Text Tool to the end of
the address to highlight the address. You can now type in a new address.

Now you can add lines, boxes, pictures, or designs to your envelope.
Consult your PageMaker Manual for information on adding graphics.
You can also change fonts on your envelope. See the note on selecting
fonts in this manual for more instructions.


Save

You can save your envelope as a publication or a template in PageMaker
by selecting FILE and then selecting SAVE. Type in a
name for the file, click on Publication or Template, and then select OK.



Print

Print your envelope by selecting FILE and then PRINT.
Make sure that your setup is correct, then select OK. Your printer
will prompt you to PE FEED COM-10 if you selected MANUAL
as your Paper Source. If you selected Envelope as your Paper Source,
an envelope will be pulled from the Envelope Tray or the Envelope
Feeder.





_______________________________________________________________________Page 12
Printing Special Characters

To access special characters in PageMaker, hold down the [ALT]
key and press the 0 on your numeric keypad followed by the
three digit decimal equivalent of the character you wish to print.
The decimal equivalent can be found by looking in Appendix A of the
LaserJet IIP plus Printer User's Manual.

Windows applications default to the ECMA-94 symbol set when using the HP/PCL
LaserJet printer driver. The characters in this set are the only ones that can
be used unless you have installed and selected a font that specifically states
that it uses a different symbol set (i.e., M8, R8, etc.).



COMMON TASKS-MICROSOFT EXCEL

This section will assist you with many of the common tasks associated
with Microsoft Excel v2.1c.

Microsoft Corporation

Customer Support................................[phone]
Required Identification...................................None
Hours....................................5:00am-7:00pm Pacific
Charge....................................................None

Enter Excel

1. In Windows, open your Windows Application Window.

2. Double click on the Excel icon.

Page Formatting

Page Setup

1. Click on FILE.

2. Click on PAGE SETUP.

At the Page Setup Menu, you can change the document header,
footer, and margins.


To Change Header or Footer:

1. Move the mouse to the beginning of the Header or Footer line.

2. Click and hold the left mouse button.

3. Drag the mouse to the end of the Header or Footer line.

4. Type in a new Header or Footer.

To Change Margins:

1. Move the mouse to the beginning of the Margin
Field you want to change.
_______________________________________________________________________Page 13
2. Click and hold the left mouse button.

3. Drag the mouse to the end of the Margin Field.

4. Type in a new Margin.

After all changes are made, select OK to return to your document.

Printer Setup

1. Click on FILE.

2. Click on PRINTER SETUP.

3. Highlight the printer you wish to change.

4. Select SETUP.

Use this menu to select the Printer, Paper Source, Paper Size, Orientation,
Number of Copies, and Graphics Resolution. You may also change settings
for Memory, Cartridge Fonts, and Page Protection if you have not already
done so.

5. Select OK twice to return to your document.

Selecting Fonts

Excel allows only four different fonts per document.

To change a font in Excel:

1. Select FORMAT.

2. Select FONT.

There will be a list of four fonts (see screen below). Font number
1 is the default font. By changing this font, you change the font
for the Row and Column Headings as well as the font for your document.
Font numbers 2, 3, and 4 can be changed to give you different fonts
within your document.

3. Select FONTS to display a list of available
   fonts in the FONT box.

4. Make sure that there is an X in the PRINTER
   FONTS Box. If there is no X, click on the box and one will appear.


If you do not have an X in the Printer Fonts Box, you
will be given a list of raster and stroke fonts. These fonts generally
do not look as clean as printer fonts and they usually take longer
to send to the printer. By selecting Printer Fonts, you will get a
list of internal, cartridge, and soft fonts that you have available
to you. In addition, you will receive three stroke fonts (Modern,
Roman, and Script).

5. Click on one of the five fonts that you want to change.

6. Click on the typeface that you want to use from the FONT Box.
_______________________________________________________________________Page 14
7. Click on the point size that you want to use from the SIZE Box.

8. If you want to change the style of the font that you
   are using, click on Bold, Italic, Underline, or Strikeout from the
   STYLE Box.

9. Click on REPLACE.

10. To change the remaining fonts, repeat steps 5-9.

11. Click on OK to return to your document.

Printing Special Characters

To access special characters in Excel, hold down the [ALT]
key and press the 0 on your numeric keypad followed by the three
digit decimal equivalent of the character you want to print. The three
digit decimal equivalent can be found in Appendix A of your LaserJet
IIP plus printer User's Manual.


Windows applications default to the ECMA-94 symbol set when
using the HP/PCL LaserJet printer driver. The characters in
this set are the only ones that can be used unless you have installed
and selected a font that specifically states that it uses a different
symbol set (i.e., M8, R8, etc.).



COMMON PROBLEMS

This section provides a troubleshooting approach to solving many of
the common problems associated with using Windows with the LaserJet
IIP plus printers.

LaserJet IIP Printer does not show up

If the option for the LaserJet IIP Printer does not show up in Windows,
check the following:

1. Open the CONTROL PANEL.

2. Double click on PRINTERS.

3. Highlight HP/PCL LASERJET .

4. Click on CONFIGURE.

5. Click on SETUP.

6. If you have the correct driver, select OK.

7. Click on the arrow to the right of the PRINTER
   option. This is the only place that the LaserJet IIP printer will
   show up. If it is there click on it then select OK to save your
   selection. If the LaserJet IIP option is not there, reinstall your
   printer driver and then check this menu again.


_______________________________________________________________________Page 15
Out of Memory

If an out of memory error occurs while using Windows, you will need
to do the following:

1. Close all unnecessary applications to free available memory.

2. If you are running any RAM resident programs (e.g.,
   Sidekick), remove them from memory and reboot your computer.


Font Does Not Print

If the font that you have selected in your Windows application does
not print:

1. Check to make sure that you actually have the font
   that you selected. If it is not an font that is internal to the LaserJet,
   make sure that you have a cartridge or soft font that supports it.

2. If your font is on a cartridge, take your printer
   off line, remove the cartridge, and reinsert it in the printer. Give
   the cartridge a good push and you will hear it click into place. Put
   the printer back on line and print again. If it still prints in the
   wrong font, take the printer off line and press the PRINT FONTS
   key on the printer. This will give you a printout of all the fonts
   that the printer has available. If the cartridge does not show up,
   it may be damaged or still not inserted properly.

3. If you are using a soft font, check to make sure that
   the soft font is in the proper directory to be downloaded. Go through
   the section in this note on ADDING SOFT FONTS and make sure
   that your fonts are selected as TEMPORARY if you want Windows
   to download them each time you print your job, or PERMANENT
   if you have downloaded them before printing. If you have downloaded
   the font as permanent before printing, take the printer off line and
   press the PRINT FONTS key on the printer. This will give you
   a printout of all the fonts that the printer has available. If the
   font does not show up on the page, it will have to be downloaded again.


MP LOAD (paper size) on the IIP plus.

If the LaserJet IIP plus printer displays MP LOAD (paper
size) when sending a print job to the printer, then the job size
being sent to the printer does not match the MP SIZE setting
on the front panel of the printer.

Check the front panel of the printer as well as the paper size in
your software to make sure that the two settings match.









_______________________________________________________________________Page 16
Other Problems

If you are having other types of problems, or if the suggestions
provided in this section have not resolved the problem:

1. Read the General Information and Common Tasks sections
   of this application note.

2. Try printing similar documents. Is the problem isolated
   to one document? If so, find and delete invalid or misplaced format
   selections in the problem document.

3. Repeat the  installation procedures.

4. Refer to the Microsoft or Aldus documentation or see
   other software support information on support services available.


5. Call Hewlett-Packard's Personal Peripherals Assist Line

Telephone...........................................[phone]
Hours (Mon, Tues,Thur,Fri)....................7:00am to 6:00pm MST
Wednesdays....................................7:00am to 4:00pm MST


When you call Hewlett-Packard, call from a phone next to your
computer and LaserJet IIP plus printer. Assisting you often
requires access to your printer and Windows document.































_______________________________________________________________________Page 17